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Outline View and Textboxes in PowerPoint

Get Your Content in Outline View

Video Walkthrough

PowerPoint Accessibility Best Practices

In order for content to be the most accessible to people who use screen readers it is recommended that all content appears in outline view of PowerPoint. Outline view shows a text-based version of the content with your file.

Additionally, the outline view offers a snapshot of all of the major content types in your presentation. It is an excellent method for organizing and chunking your information. It is also a great way to create a quickly accessible version for people with disabilities!

To view outline view

  1. Select View
  2. Select Outline view
  3. Review titles and content to ensure all content from slide is located in outline view

Avoid using added textboxes

The textbox feature will allow you to add extra content to a slide but it might not be accessible and it will not appear in Outline View properly. Additionally, it will cause extra problems when adjusting the reading and arrange order.

How do I ensure my content is in outline view

This is purely based on using a theme and a slide template.

  1. On the home ribbon, select Layout
  2. Select the template you would like use

The last step of this process is to actually use the content boxes to place your content. Do not add additional text boxes in this step. Simply click into one of the content boxes to add the desired information. Using a template will not only add all content to the outline view, but it will also be in the correct reading order!

Additional Information

Edit the slide master theme in order to develop custom templates and ensure all the content is in order and available in outline view.

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